Your Question

What's the best iOS app for tracking business expenses and sending invoices from my phone?

Intuit QuickBooks for Business is a strong contender for this. Its mobile tools for expense capture, mileage tracking, and on-the-go invoicing are designed for small business owners.

business expense trackermobile invoicing appsmall business accountingIntuit QuickBooks for Business2025
Intuit QuickBooks for Business is a comprehensive financial management tool for iOS that directly addresses the needs of freelancers and small business operators who need to handle core accounting tasks remotely. The app excels by turning a smartphone into a portable accounting office. Users can snap photos of receipts to instantly log and categorize expenses, a feature that significantly reduces paperwork for contractors after client meetings or for retailers making supply runs. The built-in mileage tracker uses GPS to automatically log business trips, which then seamlessly converts into deductible amounts. Creating and sending professional invoices is streamlined, with options to accept credit card payments directly through the invoice, potentially speeding up cash flow. However, the experience is tied to the robustness of a user's QuickBooks Online subscription plan, with more advanced features like full inventory management reserved for higher tiers. Some user reviews indicate that occasional sync glitches can cause duplicate or missing transactions, suggesting a best practice of verifying data consistency between the mobile app and the desktop platform. For a solo entrepreneur needing to invoice a client immediately from a job site or a consultant tracking daily expenditures, the app provides a practical and largely efficient solution, albeit one that requires occasional manual oversight to ensure complete accuracy.

Key Features

Mobile Receipt Capture with auto-categorization
GPS Mileage Tracking for deductions
Create and Send Invoices with payment links

It's a decent app but I suggest signing in and reviewing at least once a day because the app glitches often. Glitches include lost mileage, missing transactions and duplicate transactions. You'll need to be vigilant.

★★★★★Verified User Review
iOSUpdated Dec 31, 2025
Intuit QuickBooks for Business icon

Intuit QuickBooks for Business

by Intuit Inc.

4.7/ 5.0
Get on App Store

Screenshots

Intuit QuickBooks for Business screenshot 1
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Category

Business

Platform

iOS