Best Team Collaboration Apps for iOS - September 2025
These apps are curated for their exceptional user ratings, comprehensive feature sets, and ability to enhance team productivity in remote and hybrid work environments.
Our Top Pick
The best team collaboration app for iOS
Why It's #1
- Smart notifications for prioritized messages
- Built-in document editing and sharing
- Seamless video meetings with recording
Screenshots
About Lark - Team Collaboration
Make team communication effortless with Lark. No more wasting time toggling between multiple programs and documents. With Lark, you have everything you need in one spot, helping your team be successful no matter where they're located. Main features of Lark Built-in chat and messenger Docs with easy-to-use templates Video meetings Simple calendar Email Approval system Powerful no-code apps through Base Wikis that are easy to set up OKR tracker Magic Share File sharing Improving team efficiency with Lark Lark is the perfect solution for global teams or businesses that are looking to centralize all of their tools into one platform. Globally distributed teams can use Lark's productivity app to communicate across languages and time zones. Why choose Lark Excellent reviews on iOS from more than 1,700 real customers โ 4.9 out of 5 stars State-of-the-art collaboration tool reduces the need for other software Save time by having everything your team needs in one place Affordable all-in-one solution saves companies money Auto-translation for video meetings and chat empowers easy global communication Intuitively adopted by all skill levels Try Lark for free Our customers love sharing "Best collaboration software ever used! It's the most comprehensive enterprise tool in existence." - infraguru "I am a consultant and have used all of the popular collaboration tools on the market (ex: Google Suite, Facebook Workplace, Slack, Zoom, etc). Lark's functionality incorporates all the pros of the rest of the aforementioned tools, super easy to use, and truly centralizes everything an employee needs to use/look for within one platform. It's absolutely a phenomenal product!" - Rocket Racoon 1118 "Would be frustrating having to switch from Gmail to Slack, then back to google calendar then having to download Google Docs, open document, forward it to a specific person then on and on and on. If that resonates with you or your team in anyway, Lark is a life saver. One platform with everything your team needs!" - Jimmy_lee2430 - Pricing plan๏ผ Everything in Lark free plan, and - Unlimited message history - 50,000 automated Base workflow executions / month - Unlimited Wiki spaces - Video conference with up to 500 attendees, up to 24 hours duration - Unlimited AI meeting transcription - 15TB storage - 10 trusted parties for external collaboration - More security and permission controls - 50 AI notes per month - Real-time meeting notes - AI-powered action item extraction - Customized notes for each meeting - Customer Terms of Service: https://www.larksuite.com/en_us/customer-terms-of-service?from=footer - Privacy Policy๏ผhttps://www.larksuite.com/en_us/privacy-policy?from=footer Contact If you have any questions, please email us at hello@larksuite.com
Overview
These apps are curated for their exceptional user ratings, comprehensive feature sets, and ability to enhance team productivity in remote and hybrid work environments.
Ideal for professionals, remote teams, and businesses seeking efficient communication tools to streamline workflows and reduce app switching.
We evaluated based on user ratings, feature richness, ease of use, pricing, security, and integration capabilities.
Why Lark - Team Collaboration is Our #1 Pick
Key Reasons:
Highest user rating at 4.8456/5
All-in-one platform reducing app fatigue
Seamless integration of chat, video, and docs
Standout Features:
Real-time messaging with smart notifications
Integrated video conferencing and whiteboarding
Centralized file sharing and collaboration
"Users consistently praise its intuitive interface and how it eliminates the need for multiple apps, making teamwork effortless and efficient."
- What users love most
Our Recommendations
Best Overall
Lark - Team Collaboration
It offers the highest user rating, a comprehensive feature set, and seamless integration, making it ideal for most team needs.
๐ Best Free
Microsoft Teams
Provides a robust free tier with excellent integration into Microsoft ecosystems, offering great value without cost.
๐ Best Premium
Zoom Workplace
Worth paying for due to its AI features, high-quality video, and advanced collaboration tools that enhance productivity.
Easiest to Use
Basecamp - Project Management
Its simple and intuitive design makes it perfect for beginners or teams wanting minimal complexity.
Most Innovative
Zoom Workplace
Leads with AI-first approaches, such as meeting assistants and transcription, setting trends in the collaboration space.
The 11 Best team collaboration Apps
Lark - Team Collaboration
Pros:
- High user rating of 4.8456/5
- Comprehensive feature set including chat, video, and docs
- User-friendly interface reducing learning curve
Cons:
- Can be overwhelming for very small teams due to feature richness
- Limited third-party integrations compared to some competitors
An all-in-one collaboration hub that excels in integrating communication and productivity tools seamlessly.
Microsoft Teams
Pros:
- High rating of 4.80134/5
- Deep integration with Office 365 apps
- Strong security and compliance features
Cons:
- Can be resource-intensive on older devices
- Steeper learning curve for non-Microsoft users
A powerhouse for teams deeply integrated with Microsoft Office, offering robust communication and collaboration features.
Zoho Cliq - Team Communication
Pros:
- High rating of 4.75753/5
- Task automation and bot integrations
- Affordable pricing with robust free plan
Cons:
- UI can feel cluttered with too many features
- Limited advanced video conferencing options
A versatile app that brings context to communications with task automation and efficient team management.
Basecamp - Project Management
Pros:
- High rating of 4.69549/5
- Simple and intuitive interface
- All-in-one project tracking with minimal clutter
Cons:
- Lacks advanced features like video conferencing
- Not ideal for large-scale enterprise needs
A refreshingly simple project management tool that focuses on clarity and ease of use without unnecessary complexity.
Zoom Workplace
Pros:
- Rating of 4.64881/5
- Excellent video and audio quality
- AI features for meeting summaries and transcription
Cons:
- Can be expensive for premium features
- Some users report occasional connectivity issues
An AI-first collaboration platform that excels in video meetings and integrates various tools for modern teams.
Webex by Cisco
Pros:
- Rating of 4.57706/5
- High security and encryption standards
- Robust video and calling capabilities
Cons:
- Interface can be complex for new users
- Higher cost for enterprise features
A secure and reliable app for continuous teamwork with advanced meeting and messaging features.
Convo โ Team collaboration
Pros:
- Rating of 4.48665/5
- Strong security with data archiving
- Real-time messaging with smart notifications
Cons:
- Limited integrations with other apps
- User interface feels outdated compared to competitors
A business-focused tool that emphasizes secure information sharing and real-time messaging for fast-moving teams.
Chanty - Team Collaboration
Pros:
- Rating of 4.51111/5
- Simple and clean interface
- Affordable with good free tier
Cons:
- Lacks advanced features like video whiteboarding
- Smaller user base means fewer integrations
A productivity-focused app that helps teams communicate effectively from a single place without app switching.
Zoom Workplace for Intune
Pros:
- Rating of 4.67648/5
- Enhanced security with mobile application management
- Seamless integration with Zoom ecosystem
Cons:
- Only relevant for organizations using Intune
- Not suitable for general team use without admin setup
A specialized version for admins to manage and secure corporate data in BYOD environments, building on Zoom's strengths.
JANDI: Team Collaboration Tool
Pros:
- Free to use
- Simple interface for basic tasks
- Used by over 400,000 teams
Cons:
- Lower rating of 3.66667/5
- Limited advanced features compared to others
- Can be slow with large teams
A tool used by many teams globally, offering basic collaboration features but with a lower rating indicating room for improvement.
Samepage: Team Collaboration
Pros:
- Integrates chat, video, and task management
- Free to use
- Good for basic team needs
Cons:
- Low rating of 3.5/5
- User interface can be confusing
- Limited innovation and updates
An app that combines multiple collaboration tools but suffers from a lower rating, making it less competitive.
Comparison Insights
Key Differences
Lark and Microsoft Teams lead in all-in-one solutions, while Basecamp focuses on simplicity, and Zoom excels in video capabilities. Niche apps like Zoom for Intune cater to specific admin needs.
How to Choose
Evaluate based on team size, required features (e.g., video, task management), budget, security needs, and integration with existing software.
Common Limitations
Most apps lack advanced offline functionality, can have steep learning curves, and may not support all third-party integrations seamlessly.
Emerging Trends
Increased use of AI for automation and summaries, enhanced mobile experiences with better iOS integration, and a shift towards more secure, encrypted communications.
Key Insights
- โข
Most apps offer free tiers with essential features, making them accessible for small teams.
- โข
AI integration is becoming a standard, with apps like Zoom leading in innovation.
- โข
Security is a top priority, especially in enterprise-focused apps like Webex and Zoom for Intune.
- โข
User ratings strongly correlate with ease of use and feature completeness.
- โข
Teams should consider integration needs with existing tools like Microsoft Office or Google Workspace.
Buying Guide
Essential Features
- โขReal-time messaging and chat
- โขVideo conferencing capabilities
- โขFile sharing and collaboration tools
Nice to Have
- โขAI-powered features like summaries
- โขWhiteboarding and annotation tools
- โขAdvanced task management
โ ๏ธ Red Flags
- โขPoor security measures or data breaches
- โขHigh subscription costs with limited features
- โขLack of user reviews or low ratings
Pricing Expectations
Expect free basic plans for small teams; paid plans typically range from $3 to $15 per user per month for additional features like more storage, advanced security, and premium support.
Frequently Asked Questions
What is the best app for small teams with limited budget?
Basecamp or Chanty are excellent choices due to their simplicity and free tiers, offering core features without cost.
How should I choose between free and paid versions of these apps?
Start with the free version to test basic functionality; upgrade to paid if you need more users, advanced features like AI, or better security.
What is the typical learning curve for these collaboration apps?
Most have a moderate learning curve of a few hours to days, with apps like Basecamp being easier and Microsoft Teams requiring more time due to feature depth.
Conclusion
This collection highlights apps with high ratings and diverse features, catering to various team sizes and needs, from all-in-one solutions to specialized tools.
After careful comparison, the key differentiators in this category are: Lark and Microsoft Teams lead in all-in-one solutions, while Basecamp focuses on simplicity, and Zoom excels in video capabilities. Niche apps like Zoom for Intune cater to specific admin needs.
Our Final Recommendation
For most teams, Lark or Microsoft Teams are top picks due to their comprehensiveness; choose based on your specific integration and budget requirements.
What We're Hoping to See in the Future
Expect continued innovation in AI, enhanced mobile usability, and stronger security features as remote work evolves.
Current Trends: Increased use of AI for automation and summaries, enhanced mobile experiences with better iOS integration, and a shift towards more secure, encrypted communications.