Best Task Management Apps for iOS - September 2025 Edition
These apps excel in helping users organize tasks, track progress, and boost productivity on iOS devices, with options ranging from team collaboration to personal habit tracking.
Our Top Pick
The best task management app for iOS
About Asana
Asana is the easiest way to manage team projects and your individual tasks. From the small stuff to the big picture, Asana organizes work so you and your teams are clear on what to do, when to do it, and how to get it done. USE ASANA WHEREVER YOU ARE Access Asana on mobile or on the web. Project management doesn’t stop at your desk—no matter where you are, stay focused and keep your team’s work on track. GET ORGANIZED Set up different projects to bring your team’s work together in one shared space. Break the workload down into manageable tasks and give them a clear owner and due date. Choose a project view that suits your style—lists, kanban boards, or calendar. IMPROVE FOCUS Boost your productivity with My Tasks, where you can see all the work that’s been assigned to you in one to-do list. Prioritize your work easily—drag & drop tasks into Asana’s built-in sections, create your own custom checklist sections, or sort by different dimensions. STAY CONNECTED Keep collaboration going, wherever you are. Communicate with your teammates by liking, commenting, or attaching files directly to tasks. And get automatic updates about the projects and tasks that matter to you delivered directly to your Inbox. AND DO EVEN MORE— ALL WITH ONE TOOL Visit the web app to see how all of your projects are progressing with Portfolios. Personalize task management with Custom Fields to capture important information about your tasks. Choose timeline view for projects to see a Gantt chart with task dependencies. And unlock the ability to track company goals and milestones with Goals. Join more than 100,000 organizations and millions of users worldwide who trust Asana to stay organized and in control of their work. Asana’s WORK GRAPH represents every task, project, and goal in your organization. Which means the Work Graph creates integrity, visibility, and coordination between every team and every department. All in one place. Download the Asana work management app now. By downloading Asana, you agree to our Terms of Service, which you can find at https://asana.com/terms.
Overview
These apps excel in helping users organize tasks, track progress, and boost productivity on iOS devices, with options ranging from team collaboration to personal habit tracking.
Ideal for professionals, students, and anyone seeking to streamline daily routines through digital organization and time management.
We evaluated based on user ratings, feature completeness, ease of use, pricing, and relevance to task management principles.
Why Asana is Our #1 Pick
Key Reasons:
High overall user rating of 4.69/5
Comprehensive project management features
Strong team collaboration capabilities
Standout Features:
Visual project timelines
Seamless task assignments and dependencies
Extensive integration options with other apps
"Users consistently praise its intuitive interface and ability to handle complex projects with ease, making it a top choice for productivity."
- What users love most
Our Recommendations
Best Overall
Asana
Its comprehensive feature set, high user rating, and versatility for both individual and team use make it the top choice for most task management needs.
💚 Best Free
Grit
Completely free with no ads or purchases, offering excellent habit tracking that supports productivity without any cost barriers.
💎 Best Premium
Asana
Paid plans provide advanced features like timelines, integrations, and reporting, offering significant value for businesses and power users.
Easiest to Use
Grit
Its simple, focused interface on habit tracking makes it very easy for beginners to start without a steep learning curve.
Most Innovative
Toggl Track
Innovative with automatic time detection, detailed analytics, and seamless integrations, pushing the boundaries of time management technology.
The 11 Best task management Apps
Asana
Pros:
- Easy task creation and assignment with drag-and-drop interface
- Robust collaboration features including comments and file sharing
- Cross-platform synchronization for seamless access
Cons:
- Can be overwhelming for solo users due to feature richness
- Premium features like advanced reporting require a subscription
A powerful tool for team-based project management with an intuitive design that scales from small tasks to large projects.
Homebase
Pros:
- Intuitive interface for quick schedule creation and adjustments
- Time clock functionality with GPS verification
- HR tools including onboarding and compliance features
Cons:
- Focused on specific use cases like retail or hospitality, not general task management
- Limited customization for personal task tracking
Excellent for small businesses managing schedules, time tracking, and payroll with user-friendly tools.
Nirvana for GTD
Pros:
- Minimalist design that reduces clutter and enhances focus
- Effective capture tools for quick idea recording
- Priority-based task filtering to emphasize what matters most
Cons:
- Limited to the GTD approach, may not suit users preferring other methods
- Less feature-rich compared to broader task managers like Asana
Perfect for adherents of the Getting Things Done methodology, offering a clean, focused approach to task organization.
Grit
Pros:
- Seamless Apple Health integration for automatic data sync
- Smart reminders based on user behavior and time of day
- User-friendly design with motivational streaks and rewards
Cons:
- Focused solely on habits, not general task management like to-do lists
- May not replace comprehensive task apps for project tracking
A top-notch habit tracker that complements task management by building routines and breaking bad habits.
Hitask
Pros:
- Quick project setup with intuitive task creation
- File sharing and library for easy document management
- Real-time synchronization across all devices
Cons:
- Interface can feel cluttered with too many options
- Lacks advanced features like Gantt charts or deep analytics
A versatile task manager with strong team features, ideal for small groups needing simple collaboration.
Toggl Track
Pros:
- Simple one-tap time tracking that reduces effort
- Detailed reports and analytics for productivity insights
- Multi-device support including web and mobile apps
Cons:
- Not a full task manager; primarily focused on time logging
- Can be redundant if used alongside other task apps
Best for tracking time spent on tasks and projects, with precise logging and detailed reports.
Raken Construction Management
Pros:
- Industry-specific tools for daily reports and compliance
- Resource scheduling to optimize team allocation
- Photo and documentation features for on-site tracking
Cons:
- Niche audience limits general usability
- Overkill for non-construction users with unnecessary features
Tailored for the construction industry with task and resource management features specific to field operations.
Cooking Fever
Pros:
- Engaging gameplay with varied levels and challenges
- Wide choice of restaurants and recipes for diversity
- Free to play with regular updates
Cons:
- Not designed for actual task management; purely entertainment
- In-app purchases can become costly for progression
An addictive game that practices time management skills in a fun, culinary setting, though not a traditional task app.
Cook It
Pros:
- Creative gameplay blending cooking and design elements
- Free access with no upfront cost
- Addictive mechanics that encourage quick decision-making
Cons:
- Not task-oriented for real productivity
- Gameplay can become repetitive over time
Combines cooking and design in a management simulator, providing light task practice in a gaming environment.
Doorman Story
Pros:
- Progressive gameplay from motel to luxury hotel management
- Staff management features for task assignment
- Customer interaction simulations that teach prioritization
Cons:
- Game-focused with no real-world task management application
- Limited depth compared to dedicated productivity apps
A hotel management simulator that involves task delegation and customer service, ideal for gaming enthusiasts.
Toilet Time
Pros:
- Fun and quirky gameplay that offers light entertainment
- Simple mechanics easy for quick sessions
- Free with no complex requirements
Cons:
- Completely irrelevant to productivity or task management
- Potentially offensive or inappropriate for some users
A humorous game with minigames focused on bathroom themes, not related to task management but included for completeness.
Comparison Insights
Key Differences
Asana focuses on team collaboration with visual timelines, while Nirvana for GTD emphasizes personal organization; games like Cooking Fever offer indirect time management practice versus dedicated tools like Toggl Track for time logging.
How to Choose
Consider factors such as team size, preferred methodology (e.g., GTD), industry specificity, budget for paid features, and ease of use when choosing an app.
Common Limitations
Many apps lack deep customization or advanced reporting without payment; games do not replace actual task management tools and may have monetization issues; cross-platform sync can be limited in free versions.
Emerging Trends
Increased use of AI for smart task suggestions and automation; better mobile-first designs for on-the-go productivity; enhanced security features for data protection; growth in industry-specific apps like construction management.
Key Insights
Task management apps vary widely from general-purpose tools like Asana to specialized apps like Raken; free versions often cover basic needs, but paid upgrades unlock advanced features; integration capabilities are a key differentiator for productivity.
Buying Guide
Essential Features
- •Task creation, editing, and deletion capabilities
- •Reminders and notifications for deadlines
- •Cross-device synchronization for accessibility
Nice to Have
- •Integration with calendar, email, and other apps
- •Reporting and analytics for productivity insights
- •Team collaboration tools like shared tasks and comments
⚠️ Red Flags
- •Poor user ratings or negative reviews indicating bugs
- •Hidden costs or aggressive in-app purchase strategies
- •Lack of recent updates or developer support
Pricing Expectations
Most apps offer free versions with basic features; paid plans typically range from $5 to $20 per month per user, providing advanced functionalities like unlimited tasks, better integrations, and premium support.
Frequently Asked Questions
What is the best task management app for solo users?
Nirvana for GTD is excellent for individuals following the GTD method, while Grit is ideal for habit tracking; choose based on whether you need general task management or specific routine building.
How do I choose between free and paid versions of these apps?
Start with free versions to test basic features; upgrade to paid plans if you need advanced tools like team collaboration, detailed analytics, or ad-free experiences, which often justify the cost for serious users.
What's the learning curve like for these task management apps?
Apps like Grit and Cooking Fever have minimal learning curves and are easy to start, while Asana and Nirvana may require some time to master due to their richer feature sets; expect a few hours to days for full proficiency depending on complexity.
Conclusion
This collection showcases a diverse range of apps, from dedicated task managers like Asana to games that practice management skills, highlighting options for various needs and preferences.
After careful comparison, the key differentiators in this category are: Asana focuses on team collaboration with visual timelines, while Nirvana for GTD emphasizes personal organization; games like Cooking Fever offer indirect time management practice versus dedicated tools like Toggl Track for time logging.
Our Final Recommendation
For most users, Asana is the best overall due to its versatility, but select based on your specific scenario—e.g., Grit for habits, Toggl Track for time logging, or games for casual practice.
What We're Hoping to See in the Future
Expect continued innovation with AI integration, improved mobile experiences, and more industry-specific solutions, making task management apps even more integral to daily productivity.
Current Trends: Increased use of AI for smart task suggestions and automation; better mobile-first designs for on-the-go productivity; enhanced security features for data protection; growth in industry-specific apps like construction management.