Best Project Management Apps for iOS - September 2025 Edition
These apps are selected for their high user ratings, comprehensive features, and ease of use, making them the top choices for iOS users in project management.
Our Top Pick
The best project management app for iOS
Why It's #1
- Customizable boards with drag-and-drop functionality
- Automation of repetitive tasks to save time
- Time tracking and reporting tools
Screenshots
About monday.com
The refreshingly simple, and remarkably effective, project management platform. Managing people and projects under pressure is tough enough. Unfortunately, lots of software makes it worse by over-complicating things. Basecamp’s different. What makes Basecamp special? It’s dialed in. For nearly two decades, we’ve continually refined a unique set of tools and methods to fundamentally reduce complexity, and make project management more of a joy and less of a chore. Perfected and pressure-tested by hundreds of thousands of teams on millions of projects, Basecamp’s the gold standard for a simpler, superior version of project management. Basecamp works because it’s the easiest place for everyone in every role to put the stuff, work on the stuff, discuss the stuff, decide on the stuff, and deliver the stuff that makes up every project. Not on separate platforms scattered in various places, but all intuitively organized in one centralized place where everyone can work together. Basecamp’s intentionally simple by design. It’s why teams that sometimes leave in search of “more power” end up slamming into the consequences of over-powered software: Complexity. Complexity doesn’t work. Basecamp does. It’s why those that leave end up coming back and sticking with us the second time around. You never know what you had until it’s gone.
Overview
These apps are selected for their high user ratings, comprehensive features, and ease of use, making them the top choices for iOS users in project management.
Ideal for teams and individuals managing projects, tasks, and collaborations on the go, especially for remote work and agile methodologies.
We evaluated based on user ratings, feature set, usability, integration capabilities, and value for money, with a focus on real-world application.
Why monday.com is Our #1 Pick
Key Reasons:
Highest user rating at 4.82/5 indicating widespread satisfaction
Comprehensive work platform with extensive customization and integrations
Award-winning productivity app recognized for innovation
Standout Features:
Customizable boards and workflows for visual project tracking
Real-time collaboration and automation features
Seamless integration with popular tools like Slack and Google Drive
"Users consistently praise its intuitive interface and ability to centralize all work processes, reducing clutter and improving team efficiency."
- What users love most
Our Recommendations
Best Overall
monday.com
It offers the best balance of high ratings, comprehensive features, and usability for teams of all sizes, making it a versatile choice.
💚 Best Free
Asana
Its free plan is robust with good collaboration tools and no user limits for basic features, ideal for getting started without cost.
💎 Best Premium
monday.com
The paid plans provide advanced automation, integrations, and scalability that justify the cost for growing teams.
Easiest to Use
NotePlan
With its minimalist design and focus on daily planning, it has almost no learning curve, perfect for beginners.
Most Innovative
NotePlan
Its unique blend of note-taking and task management in a daily format sets it apart from traditional apps.
The 11 Best project management Apps
monday.com
Pros:
- High user rating and positive feedback on ease of use
- Extensive customization options for various workflows
- Strong integration capabilities with other apps
Cons:
- Can be overwhelming for very small teams or solo users
- Free version has limitations on the number of users and advanced features
A powerful and intuitive work management platform that excels in visual project tracking and team collaboration for all sizes.
NotePlan
Pros:
- High rating for simplicity and user-friendly design
- Effective integration of notes and tasks in a calendar view
- Clean, minimalist interface that reduces distraction
Cons:
- Not ideal for team collaborations or large-scale projects
- Limited features for advanced project tracking like Gantt charts
A unique app that seamlessly blends note-taking and task management in a daily planner format, perfect for personal organization.
Basecamp
Pros:
- High user rating for ease of use and reliability
- All-in-one platform with messaging, to-dos, and scheduling
- No learning curve, making it accessible for beginners
Cons:
- Lacks advanced features like time tracking or detailed reporting
- May not scale well for very large or complex projects
A refreshingly simple project management app that focuses on clarity and effectiveness without unnecessary complexity.
Organization Chart Management
Pros:
- High user rating for simplicity and effectiveness
- Easy-to-use interface with drag-and-drop functionality
- Real-time updates and sharing capabilities
Cons:
- Limited to organizational chart creation, not full project management
- May not integrate well with other project tools
A specialized app for creating organizational charts quickly and easily, eliminating the hassle of manual drawing.
Asana
Pros:
- High rating for clarity and task organization
- Robust free plan with good feature set
- Strong collaboration tools and integration options
Cons:
- Can become cluttered with too many tasks for large teams
- Advanced features require paid plans, which can be expensive
An easy-to-use work management app that organizes tasks and projects clearly, from small to big picture.
MeisterTask
Pros:
- High rating for user-friendly interface and collaboration
- Integration with MindMeister for mind mapping
- Automation of task workflows to save time
Cons:
- Free version has limitations on the number of projects and users
- Less suited for very complex project management needs
A task management tool that transforms productivity with visual boards and seamless collaboration features.
ClickUp
Pros:
- High rating for feature richness and customization
- Unified platform for tasks, docs, and goals
- Strong free plan with many features included
Cons:
- Steep learning curve due to extensive options
- Can be overwhelming for new users without guidance
An all-in-one app that replaces multiple tools with comprehensive features for managing teams and tasks efficiently.
Kanban - Doneit
Pros:
- High rating for simplicity and organization
- Easy-to-use Kanban boards for visual task management
- Clean interface that reduces clutter
Cons:
- Limited to basic task management without advanced features
- No integration options with other apps, reducing flexibility
A simple and organized task manager focused on Kanban methodology, ensuring tasks are never messy.
Paymo
Pros:
- Good rating for its all-in-one approach
- Integrated time tracking and invoicing features
- Suitable for freelancers and small businesses
Cons:
- Lower rating compared to top apps, indicating some usability issues
- Free version has significant limitations on features and users
A project management app that combines task tracking, time management, and invoicing for full work control.
Construct
Pros:
- Free to use with real-time database updates
- Tailored for construction and field work scenarios
- Offline capabilities for areas with poor connectivity
Cons:
- Low rating suggests performance and usability issues
- Limited to specific industries, not general project management
An app designed for field personnel to access and update project information in real-time, but with mixed user feedback.
Project Office X
Pros:
- Focus on Gantt chart methodology for detailed scheduling
- Free to use with full-featured project management tools
- Suitable for users needing visual timeline planning
Cons:
- Very low user rating highlights significant performance issues
- Unresponsive interface and bugs as per user complaints
A Gantt chart-based project management app that suffers from poor performance and user experience, as indicated by its low rating.
Comparison Insights
Key Differences
Apps differ in methodology: monday.com and MeisterTask use visual boards, Asana and ClickUp offer multiple views, NotePlan focuses on notes, and Project Office X on Gantt charts. Integration capabilities vary widely, with monday.com leading in extensibility.
How to Choose
Consider ease of use, collaboration features, mobile accessibility, pricing, and user ratings. For teams, look for scalability; for individuals, simplicity is key.
Common Limitations
Free versions often restrict users, storage, or advanced features. Most apps lack offline functionality or deep customization without paid plans. Performance issues can arise in low-rated apps.
Emerging Trends
Increased use of AI for task automation, better real-time collaboration for remote work, and more seamless integrations with popular software like Adobe Creative Cloud (though not highlighted here as no Adobe apps are superior in this list).
Key Insights
Project management apps range from simple task managers to comprehensive platforms; choose based on team size, project complexity, and integration needs. High-rated apps like monday.com and Asana offer balance, while niche apps serve specific purposes.
Buying Guide
Essential Features
- •Task creation and assignment
- •Real-time collaboration and commenting
- •Mobile app accessibility for on-the-go management
Nice to Have
- •Time tracking and reporting
- •Integration with other tools like calendar and email
- •Customizable workflows and automation
⚠️ Red Flags
- •Low user ratings below 4/5
- •Lack of updates or poor customer support
- •Hidden costs or aggressive upselling in free versions
Pricing Expectations
Free tiers are common with basic features; paid plans typically range from $5 to $15 per user per month for advanced capabilities like unlimited users, storage, and integrations.
Frequently Asked Questions
What is the best project management app for small teams?
Basecamp or Asana are excellent choices due to their simplicity, free plans, and good collaboration features tailored for smaller groups.
How to choose between free and paid versions of these apps?
Start with the free version to test core features; upgrade if you need more users, advanced tools like time tracking, or better integrations, which often justify the cost for productivity gains.
What's the learning curve like for these project management apps?
It varies: apps like NotePlan and Basecamp are easy to learn with minimal setup, while monday.com and ClickUp may require more time due to their extensive features, but offer tutorials and support.
Conclusion
The top project management apps for iOS in 2025 provide a range of options from simple task managers to full-featured platforms, with monday.com leading due to its high rating and versatility.
After careful comparison, the key differentiators in this category are: Apps differ in methodology: monday.com and MeisterTask use visual boards, Asana and ClickUp offer multiple views, NotePlan focuses on notes, and Project Office X on Gantt charts. Integration capabilities vary widely, with monday.com leading in extensibility.
Our Final Recommendation
Choose monday.com for overall excellence, Asana for a great free option, or NotePlan for individual productivity, based on your specific needs and team size.
What We're Hoping to See in the Future
Expect continued innovation with AI enhancements, improved mobile experiences, and deeper integrations, making these apps even more essential for modern work environments.
Current Trends: Increased use of AI for task automation, better real-time collaboration for remote work, and more seamless integrations with popular software like Adobe Creative Cloud (though not highlighted here as no Adobe apps are superior in this list).