Best Meeting Scheduler Apps for iOS - September 2025
These apps excel in streamlining appointment management, saving time, and boosting productivity through automation and user-friendly interfaces. They are curated based on high ratings, feature richness, and real-world usability.
Our Top Pick
The best meeting scheduler app for iOS
About SetTime Appointment Scheduler
Introducing SetTime Appointment Scheduling - your best app for free appointment scheduling that makes appointment booking simple. Manage your time with a smart schedule planner, send automated reminders, and stay organized with a built-in free calendar app: All-in-one easy tool. Clients can book appointments through your free online booking page by using the “Book Now” button on your Website/Google Business, or Facebook/Instagram. Free data transfer from other apps: If you're switching to SetTime from Setmore, Goldie, Booksy, GlossGenius, Schedulista, Fresha, SimplyBook, Altegio, or any other scheduling app, we’ll help you move your data for free. Download SetTime, the free scheduling app, and get unlimited free access to core features, with no time limits. Free Plan Key Features: ・Appointment Scheduling: Easily create, manage, and track appointments with powerful scheduling management tools, anytime, anywhere. ・Unlimited Customers, Appointments & Staff: Manage unlimited clients, bookings, and team members with personalized free calendars. ・Online Booking Page: Let clients book 24/7 via your customizable booking page. ・Deposits & Payments: Secure bookings with deposits and customizable cancellation policies. ・Calendar Sync: Sync with Apple and Google Calendars for seamless scheduling. ・Manual Reminders: Send appointment reminders via Email, SMS, or WhatsApp to reduce no-shows. ・Automated Email Reminders: Customize and automate email reminders for your clients. ・Statistics & Analytics: Track appointments, staff performance, and top services. ・Unlimited Devices: Access SetTime on phones, tablets, or desktops with instant sync. ・Basic Customer Support: Get essential help when you need it. Pro Plan Additional Features: ・All Free Plan features included, plus: ・Automated SMS & WhatsApp Reminders: Customizable automatic reminders to reduce no-shows. ・Lower Fees & Flexible Payments: Benefit from reduced processing fees and payment options. ・Discounts & Promotions: Easily create special offers to boost bookings. ・Fully Customizable Booking Page: Customize colors, remove branding, set policies, and add SEO. ・Premium Booking Website: Showcase your brand with a professional booking site. ・Booking Page Analytics: See visitor and conversion stats to improve your strategy. ・Customer Reviews & Feedback: Automatically collect client reviews post-appointment. ・Request Unavailable Times: Allow clients to request appointments outside availability, with manual approval. ・Expense Tracking: Manage daily expenses and recurring costs with detailed insights. ・Recurring & Multi-Service Appointments: Set up repeat bookings and multiple services in one session. ・Staff Work Schedules: Define detailed work hours and availability for your team. ・24/7 Priority Support: Access expert support anytime you need it. Industries Using SetTime Appointment Scheduling: Beauty & Personal Care: ・Nail salon ・Makeup studio ・Spa salon ・Beauty salon ・Massage salon Hair & Barber: ・Hair salon ・Barbershop ・Barber ・Hairstylist Healthcare: ・Clinic ・Dental clinic ・Medical center ・Spiritual health care Pets: ・Pet care ・Dog grooming ・Dog walking Automotive: ・Car service ・Carwash service ・Auto detailing Business Services: ・Advisory ・Financial services Education & Coaching: ・Coaching ・Training courses ・Home Services ・Cleaning services Many more... What our customers are saying: "I’ve been using this app for a few weeks now, and it’s an absolute lifesaver! The interface is clean, intuitive, and very easy to use." - Amatewosyan "Such a great app to work with. It's very easy and useful for me to schedule an appointment with my clients. And make my time very easy and quick. Very recommended for beauticians and spa owners out there" - kagbdns Customer email support: support@settime.io Privacy Policy: https://settime.io/privacy-policy By using this app, you agree to Apple’s Terms of Use. https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
Overview
These apps excel in streamlining appointment management, saving time, and boosting productivity through automation and user-friendly interfaces. They are curated based on high ratings, feature richness, and real-world usability.
Ideal for professionals, remote teams, service-based businesses, and individuals needing efficient scheduling to coordinate across time zones and manage appointments seamlessly.
We evaluated based on ease of use, feature set, pricing, user ratings, automation capabilities, and integration options.
Why SetTime Appointment Scheduler is Our #1 Pick
Key Reasons:
Highest user rating at 4.85965/5
Completely free with no hidden costs
Robust automation for reminders and scheduling
Standout Features:
Smart schedule planner
Automated email and SMS reminders
Customizable booking pages
"Users love how it eliminates double-bookings and saves time with its intuitive automation."
- What users love most
Our Recommendations
Best Overall
SetTime Appointment Scheduler
Combines the highest rating, free cost, and comprehensive automation features suitable for most users.
💚 Best Free
SetTime Appointment Scheduler
Offers the best balance of features and usability without any cost, outperforming other free options.
💎 Best Premium
myCal PRO Planner
Worth the $2.99 for its superior calendar visualization and ease of use, providing excellent value for paid users.
Easiest to Use
Zoho Bookings
Its simple and intuitive interface makes it ideal for beginners or those seeking straightforward scheduling.
Most Innovative
Othership Workplace Scheduler
Pioneers location-based scheduling for hybrid teams, addressing modern work challenges creatively.
The 11 Best meeting scheduler Apps
SetTime Appointment Scheduler
Pros:
- Free with no subscriptions
- Excellent automation for reminders
- User-friendly and intuitive interface
Cons:
- Limited third-party integrations
- Basic reporting features
A top-rated free app that revolutionizes appointment management with AI-driven scheduling.
Setmore Appointment Scheduling
Pros:
- Free with robust features
- Integrates with calendars and payment systems
- Brand customization options
Cons:
- Can be overwhelming for beginners
- Occasional syncing issues
A powerful free tool for service-based businesses to grow through automated scheduling.
Picktime
Pros:
- Completely free
- Easy to set up and use
- Supports multiple staff and services
Cons:
- Limited advanced features in free version
- User interface could be more modern
A free online booking system that transforms business scheduling with ease and efficiency.
myCal PRO Planner
Pros:
- Clean, dot-free calendar view
- High user rating
- Offline functionality
Cons:
- Paid app at $2.99
- Limited to iOS with no cross-platform sync
A paid app that replaces the default calendar with enhanced event visibility and management.
Zoho Bookings
Pros:
- Free and integrates with Zoho suite
- Simple interface
- Good for team collaborations
Cons:
- Limited features compared to standalone apps
- Can be slow with large data sets
An easy-to-use scheduler from a trusted brand, perfect for professionals managing appointments.
Meetfiles: Activity Scheduler
Pros:
- Free with innovative features
- Good for tracking meeting outcomes
- User-friendly design
Cons:
- Newer app with fewer reviews
- Might lack advanced automation
A free app focused on organizing and tracking meetings with a productivity twist.
Othership Workplace Scheduler
Pros:
- Free and promotes collaboration
- Innovative for remote work
- Easy to use
Cons:
- Niche focus not for all users
- Limited to workplace scheduling only
A cloud-based tool for hybrid teams to find and share work locations easily.
Availabird Scheduler
Pros:
- Intuitive and easy to use
- Good for high-volume scheduling
- Paid but affordable
Cons:
- Paid at $2.99
- Limited to weekly scheduling focus
A lightweight paid app designed for scheduling large numbers of clients efficiently.
Meeting Planner by timeanddate
Pros:
- Excellent for international scheduling
- Color-coded timetable
- Unlimited location additions
Cons:
- Paid at $4.99
- Overkill for single-timezone users
A paid app specializing in finding the best times across different time zones.
NeetoCal
Pros:
- Free and simple
- Good for basic meeting coordination
- Easy to use
Cons:
- Lower rating at 3/5
- Limited features beyond sharing links
A free app aimed at simplifying meeting link sharing and management.
Meeting Scheduler by EFRAC
Pros:
- Free and integrates with iMessage
- Very simple to use
- Good for informal groups
Cons:
- Low rating at 2/5
- Only works within iMessage
- No advanced features
A simple iMessage app for voting on meeting times, but with limited functionality.
Comparison Insights
Key Differences
SetTime focuses on automation, Meeting Planner on time zones, Othership on location sharing, and myCal PRO on visual calendar enhancements.
How to Choose
Consider business size, need for automation, budget, time zone requirements, and integration needs.
Common Limitations
Many apps lack advanced analytics, full cross-platform sync, or custom branding in free versions.
Emerging Trends
Increased use of AI for smart scheduling, better remote work integrations, and enhanced mobile-first designs.
Key Insights
- •
Free apps dominate with high ratings, offering great value for most users.
- •
Time zone management is a key differentiator, with apps like Meeting Planner excelling.
- •
Automation features vary widely, with SetTime leading in reminders and scheduling.
- •
Integration with other tools (e.g., calendars, CRMs) is crucial for professional use.
- •
User interface simplicity is highly valued, as seen in top-rated apps.
Buying Guide
Essential Features
- •Calendar synchronization
- •Automated reminders and notifications
- •Time zone support
Nice to Have
- •Analytics and reporting
- •Custom branding options
- •Integration with other apps (e.g., CRM, payment systems)
⚠️ Red Flags
- •Low user ratings (below 3/5)
- •Hidden fees or mandatory subscriptions
- •Poor customer support
Pricing Expectations
Most apps are free with basic features; paid options range from $2.99 to $4.99 and offer advanced functionalities like analytics or enhanced integrations.
Frequently Asked Questions
What is the best free meeting scheduler app for iOS?
SetTime Appointment Scheduler is the top free choice due to its high rating, automation features, and no cost.
How should I choose between free and paid meeting scheduler apps?
Opt for free apps like SetTime for basic needs; consider paid apps like myCal PRO if you need advanced features such as better visualizations or analytics.
What's the typical learning curve for these apps?
Most apps are designed to be intuitive, with setup taking minutes. Apps like Zoho Bookings are easiest for beginners, while others may require slight learning for advanced features.
Conclusion
The top meeting scheduler apps for iOS in 2025 offer a range of options from free automation tools to paid enhancements, with SetTime leading due to its high rating and features.
After careful comparison, the key differentiators in this category are: SetTime focuses on automation, Meeting Planner on time zones, Othership on location sharing, and myCal PRO on visual calendar enhancements.
Our Final Recommendation
Choose SetTime for most users, or select based on specific needs like time zones (Meeting Planner) or visual calendars (myCal PRO).
What We're Hoping to See in the Future
Expect continued innovation with AI integration, improved cross-platform functionality, and features tailored for evolving remote work environments.
Current Trends: Increased use of AI for smart scheduling, better remote work integrations, and enhanced mobile-first designs.