Best Meeting Scheduler Apps for Android - September 2025
These top-rated apps excel in simplifying meeting scheduling with intuitive interfaces, powerful features, and seamless integrations, making them stand out in a crowded market.
Our Top Pick
The best meeting scheduler app for Android
Why It's #1
- Google Assistant voice commands
- Time insights for productivity analysis
- Multiple calendar overlays and views
Screenshots
About Google Calendar
Get the official Google Calendar app, for your Android phone, tablet, or Wear OS device to stay organized and plan your day. Make the most of your day with easy event creation, multiple calendars, customizable views, widgets, tasks, and more With Google Calendar, you can: • Get events automatically added to your Calendar from Gmail, including flight, hotel, concert, and restaurant reservations. • Go from using Calendar on your Android phone, tablet, or Wear OS device to your computer without missing a beat when you’re logged into the same Google account. • Consolidate and view Google Calendar events side-by-side with other calendars on your device, including Exchange. • Keep family, friends, and colleagues in the loop with shared calendars, so they can view, add, or modify events. • Quickly switch between month, week, and day views. • Stay on top of to-dos by creating and managing tasks alongside your events in Calendar. • Personalize your Google Calendar with light or dark mode or by color-coding your events. • Access and organize your task lists in a full-screen view right from the Google Calendar app. • Keep track of events or tasks while on the go with Google Calendar on Wear OS devices, which supports tiles and complications. Google Calendar is part of Google Workspace, allowing you and your team to easily connect, create, and collaborate across all your favorite Google tools. You can: • Collaborate in a hybrid work environment by adding a Google Meet video call to an Calendar event • Get access to professional booking pages to easily book clients and customers*. • Schedule meetings with teammates by checking their availability or layering their calendars in a single view • Add your working location to your calendar to make it easier for your teammates to schedule meetings with you*. • Keep everyone on track for a meeting by attaching meeting notes, pre-read materials, and other documents directly to a calendar event. • Use Google Calendar with confidence knowing it’s supported by Google’s enterprise-level privacy, user safety and data security. Learn more about Google Workspace: https://workspace.google.com/products/calendar/ Follow us for more: X: https://x.com/googleworkspace LinkedIn: https://www.linkedin.com/showcase/googleworkspace Facebook: https://www.facebook.com/googleworkspace/
Overview
These top-rated apps excel in simplifying meeting scheduling with intuitive interfaces, powerful features, and seamless integrations, making them stand out in a crowded market.
Ideal for professionals, teams, and individuals who need to manage appointments, avoid conflicts, and enhance productivity in both personal and business settings.
We evaluated based on ease of use, feature richness, integration capabilities, user ratings, and overall value for money.
Why Google Calendar is Our #1 Pick
Key Reasons:
Highest overall usability and integration with Android ecosystem
Strong user ratings and widespread adoption
Comprehensive feature set including smart suggestions and multiple calendar views
Standout Features:
Seamless sync across devices
Google Assistant integration
Offline access and time insights
"Users consistently praise its reliability, ease of use, and ability to keep schedules organized without hassle."
- What users love most
Our Recommendations
Best Overall
Google Calendar
It offers the best balance of features, reliability, and free access, making it suitable for most users.
💚 Best Free
Google Calendar
Completely free with no essential features locked behind paywalls, and highly rated for usability.
💎 Best Premium
Square Appointments
While free, its advanced business features and potential paid upgrades provide excellent value for professionals.
Easiest to Use
Google Calendar
Its intuitive interface and familiarity make it the easiest for beginners to start with immediately.
Most Innovative
Any.do - To do list & Calendar
It innovatively combines task management with scheduling, using AI for smart suggestions and productivity boosts.
The 11 Best meeting scheduler Apps
Google Calendar
Pros:
- Free to use with no hidden costs
- Excellent cross-device synchronization
- Smart event suggestions and reminders
Cons:
- Can feel overwhelming with too many features for beginners
- Privacy concerns due to data collection by Google
A versatile and reliable calendar app that integrates seamlessly with the Android ecosystem for all your scheduling needs.
Square Appointments: Scheduler
Pros:
- High user rating for business use
- Integrated point of sale and customer tracking
- Easy online booking for clients
Cons:
- Can be complex for non-business users
- Limited customization in free version
A powerful business-focused scheduler that simplifies online booking and customer management for small to medium enterprises.
Any.do - To do list & Calendar
Pros:
- High rating for productivity features
- Seamless integration of to-do lists and calendars
- User-friendly interface
Cons:
- Can be distracting with too many features
- Some advanced features require premium subscription
An innovative app that combines task management with calendar scheduling to boost productivity and organization.
Meeting Guide
Pros:
- Highest user rating among niche apps
- Accurate location data and search functionality
- Improved user interface with daily reflections
Cons:
- Limited to A.A. meetings only
- Not useful for general scheduling needs
A niche app specifically designed for finding and scheduling Alcoholics Anonymous meetings with accuracy and ease.
Meeting Schedule Builder
Pros:
- High rating for its specific use case
- Saves all data locally or in cloud
- Covers various meeting types like public talks and field service
Cons:
- Very niche and not applicable to general users
- Limited features outside Jehovah's Witnesses context
A specialized app for Jehovah's Witnesses to manage meeting schedules, assignments, and field service activities.
Setmore Appointment Scheduling
Pros:
- Easy to use with automated features
- Free version handles basic booking needs
- Integrates with various calendars
Cons:
- Lower rating compared to top apps
- Premium features needed for advanced functionality
A free appointment scheduler that helps businesses automate booking and manage client appointments efficiently.
Calendar: Meeting & Scheduling
Pros:
- Free and straightforward to use
- Focuses on time management and productivity
- Lightweight and fast
Cons:
- Lower user rating indicates usability issues
- Lacks advanced features like AI suggestions
A general calendar app aimed at saving time and improving productivity through basic scheduling tools.
ClickMeeting Webinar App
Pros:
- Allows hosting and joining webinars on the go
- Useful for online events and meetings
- Free to use with basic features
Cons:
- Lower rating due to potential bugs or limited functionality
- Not primarily a scheduler for personal meetings
An app focused on hosting and attending webinars and online meetings, ideal for business and educational purposes.
Meeting Room Schedule
Pros:
- Free and easy to set up for door displays
- Integrates with resource calendars
- Helps avoid room conflicts
Cons:
- Very specific use case not for personal scheduling
- Lower rating may indicate limited appeal
An app designed for displaying meeting room schedules on tablets, useful for organizations to manage room bookings.
Olympic Meeting Room Scheduler
Pros:
- Free to use
- Focuses on easing meeting room scheduling
- Potential for innovation in room management
Cons:
- No user ratings suggest it may be unreliable or new
- Lacks features compared to established apps
A basic meeting room scheduler app that aims to simplify finding and booking meeting rooms, but with limited user feedback.
Appointment Scheduler
Pros:
- Free and focuses on client booking
- Could be useful for small businesses
- Simple appointment management
Cons:
- No ratings suggest poor quality or lack of users
- Likely lacks advanced features and support
A free app for managing client appointments and bookings, but with no user ratings, indicating it may be underdeveloped.
Comparison Insights
Key Differences
Apps differ in focus: some are for business (e.g., Square Appointments), others for specific communities (e.g., Meeting Guide), and general use (e.g., Google Calendar); features vary from basic scheduling to advanced AI and payment processing.
How to Choose
Consider your specific needs (e.g., business vs. personal), integration with other apps, ease of use, cost, and user reviews when choosing an app.
Common Limitations
Many apps may not support all calendar services, have limited customization, or lack advanced features like AI in free versions; niche apps are not versatile for general use.
Emerging Trends
Trends include increased AI integration for smart scheduling, better cross-platform synchronization, and more focus on mobile-first designs with enhanced security features.
Key Insights
Meeting scheduler apps range from general-purpose calendars to highly niche solutions; integration with existing tools and ease of use are critical factors; user ratings often reflect reliability and feature satisfaction.
Buying Guide
Essential Features
- •Calendar synchronization across devices
- •Reminder and notification systems
- •Easy event creation and editing
Nice to Have
- •AI-powered suggestions for optimal meeting times
- •Team collaboration and sharing features
- •Customizable views and themes
⚠️ Red Flags
- •Low user ratings or no ratings at all
- •Lack of recent updates or developer support
- •Poor privacy policies or data handling
Pricing Expectations
Most apps are free with basic features; expect to pay for premium versions that offer advanced functionalities like analytics or unlimited bookings, typically ranging from $5 to $20 per month.
Frequently Asked Questions
What is the best app for business meeting scheduling?
Square Appointments or Setmore are top choices due to their business-focused features like online booking and client management.
How should I choose between free and paid meeting scheduler apps?
Start with free apps like Google Calendar for basic needs; upgrade to paid options if you require advanced features such as AI scheduling or team collaboration for businesses.
What is the typical learning curve for these apps?
Most apps, especially general ones like Google Calendar, have a low learning curve and are user-friendly, while niche apps may require some familiarity with specific contexts but are still designed for ease of use.
Conclusion
The best meeting scheduler apps for Android in 2025 offer a diverse range of functionalities, from general calendaring to specialized tools for businesses and communities.
After careful comparison, the key differentiators in this category are: Apps differ in focus: some are for business (e.g., Square Appointments), others for specific communities (e.g., Meeting Guide), and general use (e.g., Google Calendar); features vary from basic scheduling to advanced AI and payment processing.
Our Final Recommendation
Choose Google Calendar for overall versatility, niche apps like Meeting Guide for specific needs, or business-oriented apps like Square Appointments for professional use.
What We're Hoping to See in the Future
Expect continued innovation with AI integration, enhanced mobile experiences, and better security measures to make scheduling even more efficient and personalized.
Current Trends: Trends include increased AI integration for smart scheduling, better cross-platform synchronization, and more focus on mobile-first designs with enhanced security features.