Notion: Notes, Tasks, AI icon
Notion: Comprehensive Review of the All-in-One Productivity Platform

by Notion Labs, Incorporated

4.8
IOSProductivity
Notion combines notes, tasks, databases, and AI assistance in a unified workspace. The platform serves individuals and teams seeking customizable organization solutions with cross-device synchronization and extensive template libraries.

Detailed Review

Notion positions itself as an all-in-one productivity platform that merges note-taking, task management, database creation, and AI assistance into a single cohesive environment. The application targets both individual users and collaborative teams, offering a flexible structure that adapts to various organizational methodologies from simple checklists to complex project tracking systems. Its market position is strengthened by Forbes' designation as 'AI's everything app,' reflecting its ambitious scope in the productivity software category. The core functionality revolves around blocks—modular units that can be text, tables, kanban boards, calendars, or embedded content from external tools like Figma and Slack. Users can create relational databases with filtering and sorting capabilities, implement templates for recurring projects, and utilize AI features for content generation and summarization. The platform supports real-time collaboration with permission controls, version history, and seamless import from Google Docs, PDFs, and other common formats, making transition from other tools relatively frictionless. User experience is characterized by a clean, minimalist interface that balances powerful functionality with visual customization. The learning curve exists for advanced database relations and formula creation, but basic note-taking and task management remain accessible. Real-world usage patterns show individuals employing it for journaling, academic research, and personal knowledge management, while teams utilize shared workspaces for project documentation, meeting notes, and workflow coordination across departments. User feedback consistently highlights the template ecosystem and cross-device synchronization as standout features. Reviewer Rileyray138 (2025-08-31) specifically praised the 'browse templates section' as 'a wealth of knowledge,' while j8hnb (2025-08-31) noted how the app 'supercharge[s] productivity' with features like 'tables, kanban boards, checklists, databases.' Some limitations emerge in specific workflows, as noted by Cantfindanicknamethatdnottaken (2025-09-05) regarding completed tasks not automatically reorganizing in basic lists—a gap between simple checklist expectations and database-driven functionality. The application excels in flexibility and integration capabilities but requires time investment to master advanced features. Strengths include unparalleled customization depth and cohesive team collaboration tools, while limitations involve occasional performance lag with large databases and the learning curve for complex implementations. Ideal use cases range from individual knowledge management to enterprise-level project tracking, particularly for organizations seeking to consolidate multiple tools into a unified system.

Key Features

  • Modular block system allowing combination of text, tables, databases, and embedded media in customizable layouts
  • AI integration provides content generation, summarization, and brainstorming assistance within any document
  • Template gallery with thousands of community-created layouts for productivity, education, and personal development
  • Relational databases with filtering, sorting, and multiple views including kanban, calendar, and gallery formats
  • Real-time collaboration tools with commenting, permission levels, and version history for team coordination
  • Cross-platform synchronization ensuring seamless access across iOS devices, web, and desktop applications

Why Users Love It

Extensive customization options
Seamless cross-device synchronization

Perfect for: Individuals and teams seeking unified productivity solutions with customization needs

Screenshots

Notion: Notes, Tasks, AI screenshot 1Notion: Notes, Tasks, AI screenshot 2Notion: Notes, Tasks, AI screenshot 3Notion: Notes, Tasks, AI screenshot 4Notion: Notes, Tasks, AI screenshot 5Notion: Notes, Tasks, AI screenshot 6

Ranking History

Track Notion: Notes, Tasks, AI's performance in Productivity over the last 30 days

Top 5
Top 10
Top 15
Below 15

Current Rank

#46

2 from last week

Best Rank

#43

All-time high

Average Rank

#46

30-day average

User Reviews

Cantfindanicknamethatdnottaken
Sep 5, 2025

Everything is working great! I love the To Do list and split into 3 columns so I use for projects too! Super simple and clean. Problem is, once the box is checked, it doesn’t move to bottom of the list, leaving current To Do’s visible. I tried making a database, but it’s just not the same. Love, love you’re built in to do list, but please fix the checkbox to go to the bottom of the list when checked and completed. Fix to do list Everything is working great! I love the To Do list and split into 3 columns so I use for projects too! Super simple and clean. Problem is, once the box is checked, it doesn’t move to bottom of the list, leaving current To Do’s visible. I tried making a database, but it’s just not the same. Love, love you’re built in to do list, but please fix the checkbox to go to the bottom of the list when checked and completed.

Celly935
Aug 25, 2025

By far the best notes app I’ve ever used. Been using it for 2+ years now. Much better than Apple’s ”Notes” app and definitely better than Microsoft’s “OneNote” app. Best Notes App—Hands Down By far the best notes app I’ve ever used. Been using it for 2+ years now. Much better than Apple’s ”Notes” app and definitely better than Microsoft’s “OneNote” app.

JN Jabaar Bey
Aug 31, 2025

This has been so helpful with my journaling and backtesting Very helpful This has been so helpful with my journaling and backtesting

j8hnb
Aug 31, 2025

This app has helped to supercharge my productivity and keep my life organized. Notion is very easy to use, has tons of features such as tables, kaban boards, checklists, databases, etc. I also love that it syncs between my devices effortlessly. One of my favorite apps of all time This app has helped to supercharge my productivity and keep my life organized. Notion is very easy to use, has tons of features such as tables, kaban boards, checklists, databases, etc. I also love that it syncs between my devices effortlessly.

Rileyray138!
Sep 1, 2025

I don’t write reviews. Ever. But this app is truly amazing. The general purpose of the app is done well but specifically the “browse templates” section is something to take note of. It’s a wealth of knowledge, information, self help, etc that can really help you to improve you and your life in pretty much any way you can think of. I’m becoming a master of AI by using this app. It has everything I need to stay on task to learning any and everything about AI. I’m obsessed. Wow! A wealth of information! I don’t write reviews. Ever. But this app is truly amazing. The general purpose of the app is done well but specifically the “browse templates” section is something to take note of. It’s a wealth of knowledge, information, self help, etc that can really help you to improve you and your life in pretty much any way you can think of. I’m becoming a master of AI by using this app. It has everything I need to stay on task to learning any and everything about AI. I’m obsessed.

App Details

Developer

Notion Labs, Incorporated

Platform

ios

Rating

4.8

Last Updated

10/7/2025